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Services

Affordable Care Act Compliance
W2 Printing and Mailing Services
IRS Form Processing
Tax Compliance Reporting
OFX Connector
Online W2/Paycheck Processing
Electronic Payroll Checks/Stubs
New Hire Reporting
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MAKE YOUR LIFE EASIER, LET US SOLVE YOUR TAX PUZZLE!

Professional Automation Services, Inc. has been providing electronic reporting services since 1986.
We remove the year-end headaches and solve your tax puzzle, all while saving time and money.
Client employees may either view W2’s online or acquire and print a copy of the W2 in PDF format. PAS provides a secure portal to view online their W2 history as well as view all posted paycheck stubs. Our unique system allows clients to modify and adjust their W2/1099 information via the internet right from their desktop.

TESTIMONIALS

What our clients say:

"Hi Brian, just wanted to let you know how pleased we are with your services! Your timeliness, accuracy and willingness to help resolve various issues with our software company keeps us coming back year after year! "

Patti Tucker Owner Exquisite Staffing

"Just to let you know how much we've appreciated your hard work, over the past 15 years, in working with our IT staff and our compliance staff to assure that our data is accurately reported to the SSA and IRS as well as the state agencies.

Equilla Harper Tax Compliance Officer

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    Save your money

    LET US SOLVE YOUR TAX PUZZLE!

    Professional Automation Services, Inc.

    Professional Automation Services, Inc. has been providing electronic reporting services since 1986.

    We remove the year-end headaches and solve your tax puzzle, all while saving time and money.

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    • 1111 Kimbark St., Unit A Longmont, Colorado 80501
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    Affordable Care Act Compliance

    You think you had it tough before?

    There is a new (significant) change in the printing of 1095 forms for tax year 2020, no news from the IRS yet for 2021.

    There is now a requirement to track your employee’s residence (zip code) so that the zip code can be reported on the printing 1095-C. When these problems arise, and they always do, let PAS assist you in remaining compliant for printing and submission to the AIR system.

    NOT Displayed The IRS is currently sending Letters 5591, 5591A, and 5596 to taxpayers who received 2014 advance payments, but have not yet filed their tax return, to remind them of the importance of filing their 2014 federal tax return along with Form 8962, Premium Tax Credit. The letter encourages taxpayers to file within 30 days of the date of the letter to substantially increase their chances of avoiding a gap in receiving assistance with paying Marketplace health insurance coverage in 2016.

    ACA Made Easy!

    • What are the Employer Shared Responsibility Provisions of ACA?
    • Is your firm an Applicable Large Employer (ALE)?
    • Who, in your company, should you count as full time employees (FTE)?
    • Does your business have 50 or more full-time equivalent (FTE) employees?
    • Does your business have fewer than 50 full-time equivalent (FTE) employees?
    • Does your company qualify for the Small Business Health Care Tax Credit?
    • If any of these questions are cause for concern, watch our free webinar!
     

    Information Reporting Requirements

    • What are the information reporting requirements for applicable large employers?
    • What are the information reporting requirements for Providers of Minimum Essential Coverage?
    • What are the electronic filing requirements for employers and providers that must file 250 or more ACA Information Returns, Form 1095-B or 1095-C?

    We can fit all these puzzle pieces together for your company!

    • Employee Self-service
    • Printing / Mailing
    • AIR Reporting
    Register for Employer ACA Webinar. . .

    W2 self service W2s printing and mail 1099 in USA, Colorado 2022

    This is a year-end headache that all U.S. businesses face. It is not a task for the faint-hearted. W2 self service and W2 printing & mailing processing require detailed knowledge of the specifications and requirements that our government requires in USA Colorado. These requirements change each year! Countless energy, time, and money can be wasted each year on this task alone. 

    We can print your forms in laser format or electronic format (PDF). Utilizing our state-of-the-art equipment we can produce as few as 5 or as many as 10,000K forms in either format. Laser forms are printed onto an 8.5×14 self-sealing envelope or an 8.5×11 form for insertion into an envelope. As you know, form printing can be a stressful task for anybody working in an office trying to use a dot matrix printer or a slow laser printer. And, what about applying all those stamps? The costs add up quickly for the forms, W2 Form printing supplies, mailing services & supplies, and LABOR. Professional Automation offers an economical alternative.

    • Timely, Accurate for 100 to 1,000,000+
    • Multi-company Reporting
    • Free History Loading for Employee Retrieval
    • Unlimited W2C Processing
    • Service Bureau Specialists!

    Should you have questions please feel free to use our Contact Form or call us at 855-E-Checks (855-324-3257), without obligation, today.

     

    Employers – Now you can setup, process and print your own W2s self services!

    By accessing our processing site (‘Production site sign-in’ or ‘New Registration’ on the left side menu bar) you can register, sign in, enter your data, and print forms quickly, inexpensively, and right now!

    Ensure Quality and Accuracy

    Using high-speed printing and inserting equipment and specially designed software, our experienced expert team can produce, quality-check, and mail your W2s for a single low piece rate.

    Wide Variety of Information Sources Accepted

    Simply supply a W2 data file (often as easy as using your payroll software to “Print W2’s To File, tab/text or Excel”). You can log into the management site and upload through the site, but if your file is gigantic we can set up or secure an SFTP site. We currently work with Great Plains, Dynamics, MAS90, QuickBooks, Excel, and Access. Use our Contact Form or call 855-E-Checks (855-324-3257) for help with special situations.

    W2 printing and mail 1099 pricing

    Pricing is based on the number of forms to be printed and the output materials: laser forms or continuous forms. If quantities are sufficient, you may be eligible for postage savings! We can handle as few as 2 forms (we’ve done it!) or over 500 thousand forms. No job is too small or too large! Review Price List.

    1099/W2G/1098 Pricing

    We can quickly and accurately print any of the IRS-required forms for your company. We process your data from report files, spreadsheets, and third-party accounting systems – if it is maintained on a computer we can handle it! Review Price List.

    Peace of Mind

    PAS, Inc., is dedicated to a professional job for a fair price. Basic pricing is $420.00 per EIN for magnetic media reporting. Printing prices start at $.50/form + a $.49 stamp.

    You may review our Price List here.

    Should you have questions please feel free to use our Contact Form or call us at 855-E-Checks (855-324-3257), without obligation, today.

     

    IRS Forms Processing

    Forms! Forms! Forms!

    As of 2022, several versions of Form 1099 are used, depending on the nature of the income transaction:

    1099-B: Proceeds from Broker and Barter Exchange Transactions, 1099-DIV: Dividends and Distributions, 1099-G: Government Payments, 1099-H: Health Insurance Advance Payments, 1099-INT: Interest Income, 1099-MISC: Miscellaneous Income, 1099-MEC: Non-employee compensation, 1042-S: Foreign Person’s U.S. Source Income.

    Process ALL IRS Forms Quickly and Easily!

    Professional Automation Services, Inc. can not only solve this puzzle, but we do it efficiently, ON TIME, and we’ve been doing it for 36 years! The IRS is not concerned about how complicated this is. They require you to submit every required form on time. As you know, if you don’t, you pay the penalty. PAS can help!

    1099 Misc, 1099-NEC, 1099 Div, 1099 Int (the majority of forms that companies encouter  regularly)

    W-2G

    Printing / Mailing

    Electronic Retrieval

    You are required to file more forms now than at any other time in history. How do you keep track and how do you know which ones are your repsonsiblity?  

    1099-B: Proceeds from Broker and Barter Exchange Transactions, 1099-DIV: Dividends and Distributions, 1099-G: Government Payments, 1099-H: Health Insurance Advance Payments, 1099-INT: Interest Income, 1099-MISC: Miscellaneous Income, 1099-MEC: Non-employee compensation, 1042-S: Foreign Person’s U.S. Source Income.

    1099-A: Acquisition or Abandonment of Secured Property, 1099-B: Proceeds from Broker and Barter Exchange Transactions, 1099-C: Cancellation of Debt, 1099-CAP: Changes in Corporate Control and Capital Structure, 1099-DIV: Dividends and Distributions, 1099-G: Government Payments, 1099-H: Health Insurance Advance Payments, 1099-INT: Interest Income, 1099-K: Merchant Card and Third Party Network Payments, 1099-LTC: Long-Term Care Benefits, 1099-MISC: Miscellaneous Income, 1099-OID: Original Issue Discount, 1099-PATR: Taxable Distributions Received From Cooperatives, 1099-Q: Payment from Qualified Education Programs, 1099-R: Distributions from Pensions, Annuities, Retirement Plans, IRAs, or Insurance Contracts, 1099-S: Proceeds from Real Estate Transactions, 1099-SA: Distributions From an HSA, Archer MSA, or Medicare Advantage MSA, 1042-S: Foreign Person’s U.S. Source Income, SSA-1099: Social Security Benefit Statement, SSA-1042S: Social Security Benefit Statement to Nonresident Aliens, RRB-1099: Payments by the Railroad Retirement Board, RRB-1099R: Pension and Annuity Income by the Railroad Retirement Board, RRB-1042S: Payments by the Railroad Retirement Board to Nonresident Aliens, 5498 Series[edit], Form 5498: IRA Contribution Information, Form 5498-ESA: Coverdell ESA Contribution Information, Form 5498-SA: HSA, Archer MSA, or Medicare Advantage MSA Information.

    The Form W-2, Wage and Tax Statement, is used to report wages paid to employees and the taxes withheld from them. Employers must complete a Form W-2 for each employee to whom they pay a salary, wage, or other compensation as part of the employment relationship. An employer must mail out the Form W-2 to employees on or before January 31. If corrections are made, it can be done on a W-2c.
    The Form W-3 is a summary page of all W-2 forms issued by the employer. It is only used on paper filing of W-2 information. Like the W-2, the W-3c allows for corrections.

    And on, and on, and on, and then there’s the Affordable Care Act! PAS is your expert at solving this complicated forms puzzle!

     

    Process ALL IRS Forms Quickly and Easily!

    Professional Automation Services, Inc. can not only solve this puzzle, but we do it efficiently, ON TIME, and we’ve been doing it for 36 years! The IRS is not concerned about how complicated this is. They require you to submit every required form on time. As you know, if you don’t, you pay the penalty. PAS can help!

    • 1099 Misc, 1099 Div, 1099 Int
    • 3921
    • W-2G
    • Printing / Mailing
    • Electronic Retrieval

    The DiskFiler© Line of Electronic Reporting Software

    In-house W2 and 1099 Processing

    In-House or Contracted Out?  Which is Best for Your Organization?

    This really depends on the policies of your organization when it comes right down to it. Only you and your workforce can determine what is right for you. However, Professional Automation can help you solve the puzzle.  Show Less 

    The DiskFiler© Line of software provides the tools needed for an organization to efficiently perform their own electronic reporting in-house. These companies need absolute control over every aspect of the filing and reporting process. DiskFiler© Software is always made compliant to the changing requirements of federal, state and local specifications and guidelines. Every capability that is available on the website is also available in the software that you run in-house. All new releases are updated to both the web and DiskFiler©.  In this way, you are able to stay on top of the changing requirements and forms as they published.

    If you are one of these companies, get your DiskFiler© Software today!

    FEATURES

    Full functionality for:

    • Data entry and importing
    • Printing of forms and reports
    • Generation of diskettes for federal and state magnetic media submission
    • Consistent, easy to use user interface
    • Sophisticated database management system provides rapid processing
    • Data may be manually entered or imported from a variety of sources
    • Available in many configurations
    • DiskFilerW2© (supports W2 reporting)
    • DiskFiler1099© (supports 1099 reporting)
    • DiskFilerSUTA© (supports SUTA reporting and includes DiskFilerW2©)
    • Full Operations Manual included, Web-based help system
    • Friendly Technical Support via our 800 number

    SYSTEM REQUIREMENTS

    • Computer: Pentium or greater compatible PC
    • Memory: As defined for the Operating System
    • Disk Space: 10 MB (minimum for program only)
    • Operating System: Windows 95/98/NT/2000/XP

    PRICING AND AVAILABILITY

    Affordable pricing:

    • $550.00 for DiskFilerW2
    • $750.00 for DiskFiler1099
    • $1190.00 for DiskFilerSUTA (includes DiskFiler W2!)

    Pricing Policy

    PAS, Inc., is dedicated to a professional job for a fair price! See our Price List.

    Should you have questions please feel free to use the Contact Form or call us at 855-E-Checks (855-324-3257), without obligation, today.

    OFX_Connector

    Professional Automation Services is proud to provide its online W2 site (www.myew2.com) and paycheck processing site, including W2 processing, (www.myepaystub.com).

    Avoid the unnecessary time and expense of reprinting W2s or printing and distributing payroll stubs. Our software will not only inform the employee that their payroll stub is ready but they can also retrieve past stubs, reprint W2s and have all this delivered to them in a variety of ways.  

    More and more companies are turning to automatic payroll processing. In fact, surveys now show that 3 out of 4 employees are using automatic payroll deposits.

    Automatic Payroll Processing – Truly Saving Money?

    This is convenient for the employee but is it really a time-saver for the employer? True, automatic payroll processing can be done in-house or contracted out. But there is still the distribution of pay stubs. This has its inherent costs of an employee either creating the stubs and/or distributing them. Add in the cost of paper, any needed reprints, and employees contacting Payroll to find out if their check has been deposited as they have not yet received their stub. All this adds up to time and money.

    Whether you have one employee in Payroll or this person is also holding another function in accounting, the additional employee traffic can add to the stress that is already there in the position.

    The answer to the question of saving money is “YES” if you have your Payroll processing and administration truly automated!

    Saving Time? Hassles?

    You have heard the old worn and tired phrase – “Time is Money.” It’s true in many senses but what does it really mean? Here is an example:

    You have a company of 100 employees. Your Payroll Period is the 1st and the 15th. Every payroll period you have approximately 25 calls from different employees, and sometimes the same ones each period, calling to find out if their deposit has been made. Each call takes about 5 minutes – look up the employee, verify the amount deposited, and answer any questions. That adds up to approximately 2 hours each pay period or more. Or almost 40 hours per year! That is 1 week of full-time work for someone in your company. And that does not include each of the employee’s time or the stress created.

    A Different Approach – Really Taking Advantage of Technology

    What about a system where the employee is automatically notified when the deposit has been made? In this day, just about everyone has a cell phone and uses text messaging. Our system will automatically send a text message when the deposit has been made.

    What about employees who do not use text messaging? Not to worry, our system will call and leave a voice mail on their mobile or home service. Or the employee can call our service and retrieve the information in English or Spanish.

    And, of course, an email can also be sent as a notification.

    W2’s

    Our automated service also applies to W2 processing – both in automation and employee access.

    Features:

    Validated employees of Professional Automation Service’s clients can now log into a secure portal and view online their W2 history as well as view all posted paycheck stubs. Eliminating the need for the employer to process and mail these articles to their individual employees.

    The employee may either view W2s online or acquire and print a copy of the W2 in PDF format.

    The employee may view all past paycheck stubs and either view them online or acquire and print a copy of the paycheck stub in PDF format.

    Administrative, back end, login to allow employers to fully administer their payroll.

    No matter what the employer’s payroll system is, with one click of the mouse, PAS will upload and process your entire payroll as a PAS client.

    Allows administrators to add, update, edit, and process, electronic paychecks, and W2s.

    Compatibility:

    The online paycheck and W2 process is compatible with almost any payroll system and can handle any size payroll.

    Security:

    Fully contained behind standard 4096-bit SSL (Secure Socket Layer) encryption technology. Your data is encrypted and fully protected.

    You’ve Heard It – Automate! But How Does This Magic Word Really Save You Money, Time…and Hassles?

    You’ve Heard It – Automate! But How Does This Magic Word Really Save You Money, Time…and Hassles?

    Professional Automation Services is proud to provide it’s online W2 and paycheck processing Web site at www.myepaystub.com.
     
    Avoid the unnecessary time and expense of reprinting W2s or printing and distributing payroll stubs. Our software will not only inform the employee that their payroll stub is ready but they can also retrieve past stubs, reprint W2s and have all this delivered to them in a variety of ways.  Show Less
     

    More and more companies are turning to automatic payroll processing. In fact, surveys now show that 3 out of 4 employees are using automatic payroll deposits.
     

    Automatic Payroll Processing – Truly Saving Money?

    This is convenient for the employee but is it really a time-saver for the employer? True, automatic payroll processing can be done in-house or contracted out. But there is still the distribution of pay stubs. This has its inherent costs of an employee either creating the stubs and/or distributing them. Add in the cost of paper, any needed reprints, employees contacting Payroll to find out if their check has been deposited as they have not yet received their stub. All this adds up to time and money.
     
    Whether you have one employee in Payroll or this person is also holding another function in accounting, the additional employee traffic can add to the stress that is already there in the position.
     
    The answer to the question of saving money is “YES” if you have your Payroll processing and administration truly automated!
     

    Saving Time? Hassles?

    You have heard the old worn and tired phrase – “Time is Money.” It’s true in many senses but what does it really mean? Here is an example:
     
    You have a company of 100 employees. Your Payroll Period is the 1st and the 15th. Every payroll period you have approximately 25 calls from different employees, and sometimes the same ones each period, calling to find out if their deposit has been made. Each call takes about 5 minutes – look up the employee, verify the amount deposited, answer any questions. That adds up to approximately 2 hours each pay period or more. Or almost 40 hours per year! That is 1 week of full-time work for someone in your company. And that does not include each of the employee’s time nor the stress created.
     

    A Different Approach – Really Taking Advantage of Technology

    What about a system where the employee is automatically notified when the deposit has been made? In this day, just about everyone has a cell phone and uses text messaging. Our system will automatically send a text message when the deposit has been made.
     
    What about employees who do not use text messaging? Not to worry, our system will call and leave a voice mail on their mobile or home service. Or the employee can call in to our service and retrieve the information in English or Spanish.
     
    And, of course, an email can also be sent as notification.
     

    W2’s

    Our automated service also applies to W2 processing – both in automation and employee access.
     

    Features:

    Validated employee’s of Professional Automation Service’s clients can now log into a secure portal and view online their W2 history as well as view all posted paycheck stubs. Eliminating the need of the employer to process and mail these articles to their individual employees.
     
    The employee may either view W2’s online or acquire and print a copy of the W2 in PDF format.
     
    The employee may view all past paycheck stubs and either view online or acquire and print a copy of the paycheck stub in PDF format.
     
    Administrative, back end, login to allow employers to fully administer their payroll.
     
    No matter what the employers payroll system is, with one click of the mouse, PAS will upload and process your entire payroll as a PAS client.
     
    Allows administrators to add, update, edit, and process, electronic paychecks and W2’s.
     

    Compatibility:

    The online paycheck and W2 process is compatible with almost any payroll system and can handle any size payroll.
     

    Security:

    Fully contained behind standard 256-bit SSL (Secure Socket Layer) encryption technology. Your data is encrypted and fully protected.

    Electronic Payroll Checks and Stubs

    Electronic checks will save your firm money every time you produce a payroll

    By utilizing our services you can increase employee satisfaction while reducing your payroll costs. Your employees will be able to access our incredibly user friendly web site. With high availability of their check history they will have access to their entire payroll history. This means when they have a need for a check history they won’t be calling in to your staff causing work interruptions!  Show Less
     

    If you need a hybrid of electronic and paper checks we have all of your puzzle pieces covered!

    We handle all of your printing and mailing/distribution requirements. If you have a portion of your payroll that has to be produced on paper and mailed (or sent to specific locations) we can solve your headaches. All checks will be available electronically.
     

    Imagine using our web site as an extension of your existing web site.

    Our site, checks and user experience are all customizable by season, web site messaging is available on the landing page and checks. Flexibility is the key and we bend over backwards to make your staff and employee’s experiences remarkable!

    New Hire Reporting

    New Hire reporting is a mandated requirement for every business organization. Timely reporting is required and we can help you get your data reported to a single state or to all of the staes that your organization has an operation.   

     

    We offer the addional services or SSN verification, in this day and age, with potential fines or other actions taken by government officials. Hiring an employee with a false SSN it is important to ensure that “all your ducks are in a row” as the saying goes.

    So, while you are verifying your employee SSN for the purposes of electronic filing you are also adding that layer of protection for your company.

    • All States
    • Federal Reporting
    • Automated
    • Integration With Most Payroll / HR systems